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HOME > PASSHE Executive Offices > Administration and Finance > Facilities > Facilities Manual

Facilities Manual

Contents

Binder 1

Introduction

Volume I. Statutory Requirements (Act 188)

Appendix I-1 Act 188

Volume II. Board of Governors Policies and Regulations

Appendix II-1 Board of Governors Facilities Policies and Regulations

Volume III. Facilities Maintenance Projects

Appendix III-1 Act 1993 -50

Volume IV. Capital Appropriations Approval Process

Appendix IV-1 Capital Appropriation Definitions
Figure IV-1. Capital Appropriations Process
Figure IV-2. Capital Budget Project Justification Form
Figure IV-3. Capital Projects Justification and Cost Estimating Information

Figure IV-4. Facilities Detailed Project Planning Document
Figure IV-5. Request for Project Action
Figure IV-6. Determination of Tax-Exempt Category for Capital Form

Volume V. System Financed Capital Projects Planning and Programming Guide

Figure V-1. Flow Chart
Appendix V-1. Lease/Construction/Lease-Back Projects Planning and Programming Parameters
Appendix V-2. Data Sheet
Appendix V-3. Project Checklist
Appendix V-4. Auxiliary Capital Facilities Student Referendum Project Survey Results
Appendix V-5. Council of Trustees’ Approval Sample Resolution
Appendix V-6. Loan Covenant Agreement
Appendix V-7. Cost and Cash Flow Data
Appendix V-8. Guaranteed Energy Savings Act

Binder 2

Volume VI. Facilities Planning

Figure VI-1. Facilities Database

Volume VI-A. Inventory

Appendix VI-A-1. Facilities Inventory and Classification Manual
Appendix VI-A-2. Postsecondary Education Facilities Inventory

FICM

Appendix VI-A-3. Infrastructure Inventory

Volume VI-B. Space Guidelines

Volume VI-C. University Master Planning

Figure 1. Master Planning Process
Figure 2. University Master Planning

Volume VI-D. Condition Audits and Life Cycle Requirements

Appendix VI-D-1. Life Cycle Costing: Getting Approval for the Budget You Need
Appendix VI-D-2. Instructions for Completing Life Cycle Maintenance Profile Forms
Appendix VI-D-3. Glossary of Terms
Table VI-D-1. Building Condition Table and Suggested Average Useful Life of Building Components

Form VI-D-1
Form VI-D-2
Form VI-D-3
Form VI-D-4

Binder 3

Volume VII. Programming

Volume VII-A. Capital Appropriated Projects

Appendix VII-A-1. Sample Delegation Memorandum of Understanding
Appendix VII-A-2. Sample Memorandum of Understanding
Appendix VII-A-3. Sample Occupancy Report

Volume VII-B. State System Financed Projects

Volume VII-C. Real Estate Manual

Table of Contents

Real Estate Manual

Appendix I. Board of Governors Policy 1991-01, Guidelines for Selection of Real Estate Appraisers

Appendix II. System Standard Agreement of Sale

Appendix III. Standard Agreement for Construction of Facilities on System Property by Donation

Appendix IV. Standard Lease Agreement (as Lessee)

Appendix V. Board of Governors Policy 1991-05, Delegation of Authority for Leasing State System Real Property as Lessor and Granting Easements or Licenses for Use of State System Real Property

Appendix VI. Lease Agreement for Leasing as Lessor

Appendix VII. Currently unavailable - Vice Chancellor for Finance and Administration’s Letter of May 21, 1991, on Lease/Construction/Leaseback Projects -

Appendix VIII. Standard Easement Agreements

Appendix IX. Standard Licenses for Use of Real Property

Appendix X. Article 24A of Act 48 of 1981—Disposition of Commonwealth Surplus Land

Appendix XI. Management Directive 625.5 of February 29, 1984—Reporting Surplus Real Property

Appendix XII. Pertinent Demolition Information

Appendix XIII. Currently unavailable - Senator Richard A. Tilghman’s letter of June 19, 1991, with Enclosure

Appendix XIV. Sample Scope of Work for a Phase I Environmental Site Assessment (ESA)

Appendix XV. Land and Buildings Monthly Report GSSM-10 and Report of Property Acquisition GSSFM-11

Appendix XVI. Sample Professional Services Agreement for Surveyor Services

Appendix XVII. State System of Higher Education Land Acquisition or Disposition Report

Appendix XVIII. Sample Report of Title, Commonwealth Land Title Insurance Company

Appendix XIX. General Legal Opinion #7-97: Purchase of Title Insurance

Volume VII-D. Emergency Projects

Appendix VII-D-1. Procedures for Approval of Emergency Projects

Volume VII-E. Special Projects Planning

Volume VIII. Accomplishment of Facilities Projects

Volume VIII-A. State System of Higher Education Facilities Project Administration

Appendix VIII-A-1. Facilities Construction Process Flow Chart
Appendix VIII-A-2. Project Milestone Chronicle (see also Appendix X-7)
Appendix VIII-A-3. Senate Bill No. 1083
Appendix VIII-A-4. Procedures for System Contracting for Energy Savings Projects Authorized by Act 29 of 1996, Guaranteed Energy Savings Act

Volume VIII-B. Department of General Services Facilities Projects Administration

Volume IX. Special Projects

Volume IX-A. Official Residences

Appendix IX-A-1. Procedures for Building or Acquiring an Official Residence
Appendix IX-A-2. Procedures and Recommended Organization for Administration of a Facilities Construction Project for an Official Residence at a State System of Higher Education University
Figure IX-A-1. Request for Project Approval for an Official Residence

Volume IX-B. Historic Facilities

Appendix IX-B-1. Act 1988-72
Appendix IX-B-2. Historic Resource Survey Form Packet
Appendix IX-B-3. Memorandum of Agreement, Pennsylvania Historical and Museum Commission
Appendix IX-B-4. The Secretary of the Interior’s Standards for Rehabilitation and Guidelines for Rehabilitating Historic Buildings (Revised 1983)

Volume IX-C. Statutory Requirements

Volume IX-D. Shared-Funded Capital Projects

Volume X. Facilities Reports

Appendix X-1. Capital Budget Project Justification
Appendix X-2. Data Element Layout
Appendix X-3. Annual Facilities Inspection Report
Appendix X-4. Monthly Utility Report
Appendix X-5. Annual Report of Key ’93 Deferred Maintenance Appropriations Expenditures
Appendix X-6. Occupancy Report
Appendix X-7. Project Milestone Chronicle (see also Appendix VIII-A-2)

Glossary of Terms

Revised: 10/31/08

Quick Launch

Facilities Manual

Binder 1

Volume I. Statutory Requirements (Act 188)

Volume II. Board of Governors Policies and Regulations

Volume III. Facilities Maintenance Projects

Volume IV. Capital Appropriations Approval Process

Volume V. System Financed Capital Projects Planning and Programming Guide

Binder 2

Volume VI. Facilities Planning

Volume VI-A. Inventory

Volume VI-B. Space Guidelines

Volume VI-C. University Master Planning

Volume VI-D. Condition Audits and Life Cycle Requirements

Binder 3

Volume VII. Programming

Volume VII-A. Capital Appropriated Projects

Volume VII-B. State System Financed Projects

Volume VII-C. Real Estate Manual

Volume VII-D. Emergency Projects

Volume VII-E. Special Projects Planning

Volume VIII. Accomplishment of Facilities Projects

Volume VIII-A. State System of Higher Education Facilities Project Administration

Volume VIII-B. Department of General Services Facilities Projects Administration

Volume IX. Special Projects

Volume IX-A. Official Residences

Volume IX-B. Historic Facilities

Volume IX-C. Statutory Requirements

Volume IX-D. Shared-Funded Capital Projects

Volume X. Facilities Reports

Glossary of Terms