Facilities Manual

Introduction

Appendix IV-1. Capital Appropriation Definitions
Figure IV-1. Capital Appropriations Process
Figure IV-2. Capital Budget Project Justification Form
Figure IV-3. (Word doc.) Capital Project Justification and Cost Estimating Information
Figure IV-3. (PDF) Capital Project Justification and Cost Estimating Information
Figure IV-4. Facilities Detailed Project Planning Document
Figure IV-5. Request for Project Action
Figure IV-6. Determination of Tax-Exempt Category for Capital Projects Form

Figure V-1. Flow Chart
Appendix V-1. Lease/Construction/Lease-Back Projects Planning and Programming Parameters
Appendix V-2. Data Sheet
Appendix V-3. Project Checklist
Appendix V-4. Auxiliary Capital Facilities Student Referendum Project Survey Results
Appendix V-5. Council of Trustees’ Approval Sample Resolution
Appendix V-6. Loan Covenant Agreement
Appendix V-7. Cost and Cash Flow Data
Appendix V-8. Guaranteed Energy Savings Act

Appendix VI-A-1. Inventory Data Input Rules
Appendix VI-A-2. Postsecondary Education Facilities Inventory
- FICM
Appendix VI-A-3. Infrastructure Inventory

Appendix VI-D-1. Life Cycle Costing: Getting Approval for the Budget You Need
Appendix VI-D-2. Instructions for Completing Life Cycle Maintenance Profile Forms
Appendix VI-D-3. Glossary of Terms
Table VI-D-1. Building Condition Table and Suggested Average Useful Life of Building Components

Appendix VII-C-1. Board of Governors Policy 1991-01, Guidelines for Selection of Real Estate Appraisers
Appendix VII-C-2. System Standard Agreement of Sale
Appendix VII-C-3. Standard Agreement for Construction of Facilities on System Property by Donation
Appendix VII-C-4. Standard Lease Agreement (as Lessee)
Appendix VII-C-5. Standard Lease Agreement for Leasing as Lessor
Appendix VII-C-6. Standard Easement Agreements
Appendix VII-C-7. Standard Licenses for Use of Real Property
Appendix VII-C-8. DGS/PHMC Demolition Transmittal Form
Appendix VII-C-9. DGS Surplus Property Input
Appendix VII-C-10. Sample Scope of Work for a Phase I Environmental Site Assessment (ESA)
Appendix VII-C-11. Land and Buildings Monthly Report GSSM-10 and Report of Property Acquisition GSSFM-11
Appendix VII-C-12. Sample Report of Title, Commonwealth Land Title Insurance Company
Appendix VII-C-13. State System of Higher Education Land Acquisition or Disposition Report
Appendix VII-C-14. Land Acquisition or Disposition Report

Appendix VIII-A-1. Facilities Construction Process Flow Chart
Appendix VIII-A-2. Project Milestone Chronicle (see also Appendix X-7)
Appendix VIII-A-3. Senate Bill No. 1083
Appendix VIII-A-4. Procedures for System Contracting for Energy Savings Projects Authorized by Act 29 of 1996, Guaranteed Energy Savings Act

Appendix IX-A-1. Procedures for Building or Acquiring an Official Residence
Figure IX-A-1. Request for Project Approval for an Official Residence

Appendix IX-B-1. Act 1988-72 -- Link to Site
Appendix IX-B-2. Historic Resource Survey Form Packet -- Link to Forms
Appendix IX-B-3. Memorandum of Agreement, Pennsylvania Historical and Museum Commission
Appendix IX-B-4. The Secretary of the Interior’s Standards for Rehabilitation and Guidelines for Rehabilitating Historic Buildings (Revised 1983) -- Link to Site

Appendix X-1. Annual Report of Key ’93 Deferred Maintenance Appropriations Expenditures
Appendix X-2. Occupancy Report

Page Updated: February 12, 2013