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Employee Travel Expense Reimbursement Rates
 
In accordance with Board of Governors’ Policy 1986-07-A, Travel Expense Regulations, following are the reimbursement rates to employees for expenditures incurred in the course of official System travel.
 
Vehicle Per Mile Reimbursement Rates
Reimbursement per mile for use of personal automobile
on or after April 17, 2012
$0.555
Reimbursement per mile for use of personal automobile
from January 1, 2011, through April 16, 2012
$0.51
 
 
Subsistence Per Diem Rates
Subsistence rates include meals and incidental expenses such as fees and tips for persons who provide services.
Subsistence rate for all locations not listed as high cost areas for travel occurring on or after October 1, 2009
$46
Subsistence rate for all locations not listed as high cost areas for travel occurring before October 1, 2009
$39
Subsistence rates for high cost areas
Subsistence rates for foreign travel
 
 
Lodging Per Diem Rates
Lodging rate for all locations not listed as high cost areas for travel occurring on or after October 1, 2010
$77
Lodging rate for all locations not listed as high cost areas for travel occurring between October 1, 2007, and September 30, 2010
$70
Lodging rates for high cost areas
Lodging rates for foreign travel
 
 
Other Rates
Subsistence rate when in qualified non-overnight travel status
$8
Receipts required for each miscellaneous expenditure in excess of
$35
 
PASSHE adopts the U.S. General Services Administration’s (GSA) per mile and per diem rates.  GSA’s changes to the vehicle per mile rate usually occur in January and changes to the per diem rates usually occur in October.  This website will be updated as soon as possible when the rates have changed; however, the rates that GSA establishes are effective even if this website does not yet reflect the new rates.  Additional information is available on the GSA website.
 
Questions may be directed to Annette Mathes, Controller.