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Leave and Time Off
All permanent, full-time State System employees are compensated with paid annual leave, sick leave, and holidays each calendar year. Review the information below or your applicable collective bargaining agreement for further detail and entitlement.
Annual Leave
Years of Service
Accumulation Rate
Up to 3
4.24% of regular hours paid
11 days per year
3 – 15
7.32% of regular hours paid
19 days per year
Over 15
9.24% of regular hours paid
24 days per year
Employees hired before July 1, 2011 are eligible for the following:
Years of Service
Accumulation Rate
Over 25
11.55% of regular hours paid
30 days per year
·         Up to 45 days of unused leave may be carried from one year to the next
·         Leave in excess of 45 days not used within the first seven pay periods of the new leave calendar year will be converted to sick leave up to the maximum accumulation
·         Payment for unused leave at termination/retirement
Sick Leave
Accumulation Rate
Maximum Days
4.24% of regular hours paid
11 days per year
·         Unused leave may be carried from one year to the next
·         300 days maximum accumulation
·         Employees who have more than one year of service since their most recent date of hire and who use no sick leave (other than sick leave used for bereavement leave) in an entire one-half leave calendar year shall earn an additional one-half day of annual leave. A maximum of one additional day of annual leave may be earned per leave calendar year.
Bereavement and Sick Family Leave*
Death of relative
3 – 5 days, depending on relationship
Sickness of immediate family
5 days per calendar year
*leave used is deducted from your sick leave balance
Additional leave for sickness in immediate family may be used for a serious health condition after meeting certain criteria; employees may use accrued sick leave, in addition to the five day entitlement, for a family member’s serious health condition in accordance with the following schedule:
Leave Service Credit
Over 1 – 3 years
7 days
Over 3 – 15 years
15 days
Over 15 – 25 years
20 days
Over 25 years
26 days
Sick Leave Payout Upon Retirement*
Days Available at Retirement
Percentage Buy-Out
Maximum Days
0 – 100
101 - 200
201 - 300
Over 300
(in last year of employment)
100% of days over 300
*certain eligibility criteria must be met
·         100% of unused leave paid to survivor for work-related death
·         For death while in active service, payment according to the schedule above*
New Year’s Day
Martin Luther King Jr., Day
Presidents’ Day*
Memorial Day
Fourth of July
Labor Day
Columbus Day*
Veterans’ Day*
Day after Thanksgiving
*Minor holiday - observation of holidays may vary by university