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Leave and Time Off
All permanent, full-time State System employees are compensated with paid annual leave, personal leave, sick leave, and holidays each calendar year. Review the information below or your applicable collective bargaining agreement for further detail and entitlement.
 
Annual Leave
 
Employees hired before July 1, 2012
Years of Service
Accumulation Rate
Days
Up to 1
4% of regular hours paid
10.4 days per year
1 – 15
6% of regular hours paid
15.6 days per year
15 – 25
8% of regular hours paid
20.8 days per year
Over 25
10% of regular hours paid
26 days per year
 
Employees hired on or after July 1, 2012
Years of Service
Accumulation Rate
Days
Up to 1
2.69% of regular hours paid
7 days per year
1 – 3
3.85% of regular hours paid
10 days per year
Over 3
5.77% of regular hours paid
15 days per year
 
·         Up to 45 days of unused leave may be carried from one year to the next
·         Leave in excess of 45 days not used within the first seven pay periods of the new leave calendar year will be converted to sick leave up to the maximum accumulation
·         Payment for unused leave at termination/retirement
 
Sick Leave
 
Accumulation Rate
Days
4.62% of regular hours paid
12 days per year
·         Unused leave may be carried from one year to the next
·         300 days maximum accumulation
 
Bereavement and Sick Family Leave
Reason
Days
Death of relative
3-5 days depending on relationship
Sickness of immediate family
5 days per calendar year
 
Sick Leave Payout Upon Retirement*
Days Accumulated
Percentage Buy-Out
Maximum Days Paid
0 – 100
30%
30
101 – 200
40%
80
201 – 300
50%
150
Over 300
(in last year of employment)
100% of days over 300
13
*certain eligibility criteria must be met
 
·         100% of unused leave paid to survivor for work-related death
·         For death while in active service, payment according to the schedule above*
 
Personal Leave
 
Status
Days
Full-time
5 days per year
Part-time
Pro-rata basis
·         Personal leave not used within the leave calendar year in which it was earned may be carried over for the first seven pay periods of the next leave calendar year. Any days not used within the first seven pay periods of the next leave calendar year will be lost.
·         Payment for unused accrued leave at termination/retirement
 
 
 
Holidays
 
New Year’s Day
Martin Luther King Jr., Day
President’s Day
Memorial Day
Fourth of July
Labor Day
Columbus Day
Veteran’s Day
Thanksgiving
Christmas
·         Observation of holidays may vary by university