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Proposed Board of Governors Policy Rescissions

 

    

Overview:​

An expedited review of Board of Governors’ policies and State System procedures/standards is intended to address NCHEMS’ recommended “adjustments to focus the Office of the Chancellor’s role less on regulation and compliance to focus more on policy leadership, especially for promoting collaboration in order to better mobilize the System’s collective assets” and to support the three strategic priorities recently established by the Board of (1) Ensuring Student Success, (2) Leveraging University Strengths, and (3) Transforming the Governance/Leadership Structure.


 

 

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 Policies Recommended for Rescission

 
  
Description
  
  

​This policy requires student organizations that are funded from student activity fees to use adequate accounting systems. Since all student organizations are affiliated organizations, they are covered under Policy 1985-04-A: University External Financial Support and Procedure/Standard Number 2013-15 Relationships with Affiliated Entities, which require that all affiliates be audited. Since an organization must have an adequate accounting system in order to receive an audit, there is no need for a separate policy that requires an adequate accounting system.

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​This policy directs universities not to collect municipal taxes and not to provide a list of students to local authorities for tax purposes. Pennsylvania’s Act 32 of 2008 (as well as previous legislation) requires that all employers, including universities, collect local taxes on all employees, including students. Therefore, this policy is not valid.​

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​This policy requires a university to develop and implement policies for law enforcement and to provide training of its law enforcement personnel. The policy was drafted prior to such laws as the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act). The Clery Act provides very specific and complete requirements for university law enforcement policies and reporting. The process for commissioning university police officers is managed by the Pennsylvania Department of Education, and includes specific training requirements. These laws and processes adequately contain or far exceed the requirements included in the Board policy, rendering it unnecessary.​

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​BACKGROUND: This Administrative Procedure policy provides the operational guidelines for the Board of Governors’ Policy 1986-04-A: Program Review. The latter policy was revised at the October 6, 2016, Board of Governors meeting to align with the recent changes to the Middle States Commission of Higher Education’s accreditation standards as well as best practices. Therefore, the Administrative Procedure policy is outdated and being replaced with a System procedures and standard that aligns with the revisions to the associated Board policy.​

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​This policy states only that the State System will follow the accounting guidance promulgated by the Governmental Accounting Standards Board (GASB). Policy 1986-01-A: Audit, which is a more comprehensive policy, also prescribes that the State System must adhere to GASB standards, making this policy unnecessary.​

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​This policy includes facility operations and planning requirements that are thoroughly covered in Pennsylvania’s State System of Higher Education’s Facilities Manual. The policy was last updated in 1998; since that time, the procedures and tools available for life cycle modeling, benchmarking, and reporting have significantly improved. Current resources and operating practices make this policy unnecessary.​

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​BACKGROUND: With the changes to the allocation formula to align resources with enrollment; new System priorities that encourage collaboration; the performance funding program, pricing flexibility practices, and financial aid policies designed to increase access and completion, the stated purposes are no longer relevant or better tools have been developed and implemented. As such, this outdated policy is no longer relevant nor necessary.​

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​BACKGROUND: This policy was created as a mechanism to encourage collaboration in response to the 1984 Strategic Directions Statements. The System has since progressed beyond to include joint degrees, shared services, and multiuniversity, off-campus operations such as the State System @ Center City, none of which utilized this policy. This outdated policy includes unnecessary and burdensome criteria and associated approval process. As appropriate and is currently the approach, collaboratives will adhere to relevant applicable collective bargaining agreements and Middle States Commission of Higher Education, legal, and Commonwealth of Pennsylvania requirements. As such, this outdated policy is no longer relevant nor necessary.​

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​BACKGROUND: This policy codifies practices and procedures for voluntary university participation in the Summer Honors program hosted annually at a System university and is more suited as a System procedure and standars and not a matter of policy. In addition, there is an annual Honors Convocation and Student Research Symposium held annually in the spring semester at the Dixon University Center. As such, this policy is outdated and is being replaced with an inclusive System procedure and standard.​

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​BACKGROUND: In accordance with the Middle States Commission on Higher Education accreditation standards, organized and systematic assessments (of student learning) and the criteria and metrics thereof is embedded within the entire university culture and student experiences as evidenced in the recently revised Board policies, System Standards/Procedures, and practices such as Board of Governors’ Policy 1986-04-A: Program Review and Board of Governors’ Policy 1993-01-A: General Education at State System of Higher Education Universities. In addition, a detailed plan for assessment and periodic assessment oversight is a requirement for approval of new academic programs. As such, this outdated policy is no longer relevant nor necessary.​

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​This policy required the System to develop and implement an Energy Strategic Plan. As required, a plan was completed and implemented in 2002. The strategies outlined in the plan have now become routine operating standards for the universities. As a result of the strategies and diligent work, the System universities have avoided an estimated $188 million in energy costs through reduced energy consumption and an additional $48 million through strategic procurement strategies. Given the actions taken since 2002, this policy is no longer needed.​

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