Summary

The System Employee Benefits Office provides employee benefit plan management and administration on behalf of all State System universities and the Office of the Chancellor.

Scope of Services

The scope of services includes Health and Welfare benefit plans (State System Group Health Program, State System Annuitant Health Care Program, Supplemental Benefits Program (vision and dental benefits), Wellness Program, Flexible Spending Accounts, Basic Group Term Life Insurance Program, Voluntary Group Life and Personal Accident Insurance Program, Voluntary Group Long-Term Disability Program, Executive Short-Term Disability Program), Group Retirement Plans (Alternative Retirement Plan, Tax-Sheltered Annuity Program), the self-insured Workers’ Compensation Program, and employee leave of absence administration, including FMLA compliance. The System Employee Benefits office also coordinates as necessary with the Commonwealth, as well as with the established funds, to provide other benefits, such as the Deferred Compensation Plan, State Employee Assistance Program, State Employees’ Retirement System (SERS) and Public School Employees Retirement System (PSERS) retirement programs, PEBTF health benefits, the SECA campaign, and benefits provided by the Faculty Health and Welfare Fund.  The System Employee Benefits Office also provides guidance and advice to the university HR staff in the administration of Tuition Waiver benefits.

Roles and Responsibilities

• Program, procedure and policy development and administration
• Procurement of vendors by securing competitive bids via the request for proposal process.
• Vendor contract development and management, and vendor performance monitoring and management
• Employee benefit financial management (rating, funding, billing, and payment)
• Coordination of technical requirements, changes, and business unit testing
• Regulatory monitoring, reporting and compliance
• Interpretation and implementation of legal and labor requirements and changes
• Training for university HR staff
• Provide guidance, troubleshoot, research, and resolve complex employee benefit issues escalated by university HR staff
• Development of employee communication materials, and centralized distribution of materials
• Administration of the Annuitant Health Care Plan, including direct to annuitant customer service