Shared Services

Procurement Shared Services supports the State System’s universities and the System Office, and is responsible for identifying strategic sourcing opportunities and establishing best value contracts in partnership with suppliers.  Procurement Shared Services dentifies the best value strategy for each purchase category to support the educational mission of the State System and its universities. 
Procurement Shared Services conducts enterprise-wide procurements which includes:
  • Requirements Gathering – determine the who, what, where, when, and how much of a good or service is needed; provide project management throughout procurement lifecycle.

  • Issuance of Procurements (RFP/RFQ/IFBs) – incorporate requirements into a scope of work and issue electronically for suppliers to develop a proposal or bid response.

  • Evaluations – committee or Issuing Officer evaluates supplier responses and determines potential awards.

  • Supplier Negotiations – discuss additional savings and productivity opportunities with selected suppliers. 

  • Contract Management – issue contracts and provide ongoing contract management support including monitoring supplier performance and examining cost savings initiatives.

  • Currently, there are over 200 systemwide contracts available for universities to use and are available at the PA Treasury e-Library.